Approved at the P&C Meeting of 4 April 2001

All sub committees of the P&C, e.g. FOMS, Canteen, Clothing Shop, must provide an annual budget to the P&C early in each financial year.

Financial probity requires that all sub committee expenditure:

• Be authorised by that sub committee's Treasurer or President
• Its quantum be approved in advance by the sub committee
• Be in line with approved budgetary expectations
• Be verified by appropriate receipts

Any request to pay salaries, wages or honoraria to individuals within a sub committee is to be presented in advance for approval by the P&C.

Where such salaries, wages or honoraria has been approved in principle by the P&C:

• The sub committee is to provide to the P&C Treasurer a detailed job description including role responsibilities.
• A detailed statement of the financial arrangements must be provided to & approved by the P&C. Where the payments are in the form of wages or salary the P&C Treasurer shall establish a recognised contract of employment between the P&C & the individual.
• All such payments to an individual shall be approved by the P&C Treasurer. Such payments are to be included in the Treasurer's regular reports to the P&C.
• It is the responsibility of any paid individual to manage the financial activities of their sub committee including receipt of income, banking and payment of invoices from suppliers as required. These financial activities are to be reported in an agreed format to the P&C Treasurer on a regular basis.